Assistant Controller

Position Summary: The role of the Assistant Controller is to assist the Controller with the day-to-day operations and management of all accounting/finance functions for the organization. With limited direction, the Assistant Controller will utilize a thorough understanding of accounting principles in order to ensure complete, accurate and timely work.

Major Duties and Responsibilities:

  • Manage accounting staff and daily operations including general ledger, accounts receivable, accounts payable, payroll and purchasing.
  • Prepare Cost Reports for various funding sources including, but not limited to, NY State Education Department (SED), NYS Office of Mental Health (OMH) and NYS Office of Children and Family Services (OCFS).
  • Assist the Controller with the preparation of accurate and timely monthly and annual financial statements.
  • Assist the Controller with all Grants and/or Contract financial compliance requirements.
  • Assist the Controller in preparing and monitoring the Agency’s Operating and Capital budgets.
  • Assist the Controller in managing organizational cash flow.
  • Review and approve weekly accounts payable check run. •
  • ntercompany transactions and journal entries.
  • Assist with monthly financial close.
  • Prepare monthly Foundation investment reconciliations.
  • Ensure compliance with GAAP.
  • Possess working knowledge of MIP.
  • Models and practices sensitivity, fair treatment and acceptance of diversity in all interpersonal interactions.
  • Participates and contributes to program Quality Improvement process.
  • Utilize Agency phone and email systems following standard customer services protocol. This includes: answering the telephone in a timely and professional manner, directing calls appropriately and returning phone and email requests promptly. Demonstrate excellent phone etiquette and customer service skills. Also demonstrate knowledge of agency programs and services.
  • Must maintain and submit all of the required documents and comply with all aspects of the Vehicle Safety and Usage Policy.
  • Maintain positive working relationships with program staff and others within the agency.
  • Demonstrate strong interpersonal skills during interactions with internal and external customers.
  • Possess reliable transportation to attend meetings within the organization and in the community.
  • Other duties as assigned.
      Minimum qualifications:
    • Bachelor’s degree in Accounting
    • CPA certification highly desired
    • Minimum of 5 years accounting leadership experience
    • Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivables, general ledger, payroll and accounting for investments.
    • Strong managerial, time management, leadership, problem-solving, and written and oral communication skills.
    • Thorough knowledge of GAAP
    • Technology savvy with knowledge of accounting and reporting software
    • Proficient in Microsoft Office software
        Essential Physical Requirements:
      • Must be able to remain stationary (at the work station) for the majority (95%) of his/her work shift.
      • Constantly operate a phone system, computer and other office machinery, such as a fax machine, copy machine, calculator, postage machine, etc.
      • Frequently communicate accurate information with coworkers, clients and children who will use the agency’s services.
      • Occasionally move office materials weighing up to 20 pounds across the office.
      • Must be able to access multi-level buildings.
          Essential Mental Requirements:
        • Must be able to understand the written and spoken word and respond effectively during the majority of time spent on the job;
        • Must be able to learn and comprehend basic instructions and orientation to job;
        • Must be able to multi-task on a frequent basis;
        • Frequently participate and coordinate with others regarding work situations and decisions;
        • Frequently interact appropriately and diplomatically with varied stakeholders such as volunteers, staff members, visitors, referral sources, etc.
            Equipment Used:
          • Computer usage: Microsoft Word, Microsoft Excel, Microsoft Outlook, MIP, telephone, fax machine and copier.
              Environmental Working Conditions:
            • Multi-level buildings with stairs, enclosed office environment. Occasional travel required.

              To apply for this position, please complete the online application.

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